The content batching system pros use

By Jason Miller • Content Strategy Expert • 12 min read

I manage content for 52 brands.

Each needs 180 pieces of content over 6 months.

That's 9,360 pieces total.

I create it all in one week using this exact system.

⏰ The Time Math That Changes Everything:

• Traditional way: 30 min per piece × 180 = 90 hours
• My AI system: 6 hours total for 6 months
• Time saved: 84 hours (2+ work weeks)
• Quality: Better than manual creation
• Consistency: Perfect brand voice throughout

93% time reduction with better results

The 6-Month Content Formula

📊 What 6 Months of Content Looks Like:

Blog Posts: 24 articles (1 per week)
Social Media: 120 posts (5 per week)
Email Campaigns: 24 emails (1 per week)
Video Scripts: 12 videos (2 per month)

Total: 180 pieces of strategic content

All created in one focused 6-hour session.

Step 1: Define Your Content Pillars (30 Minutes)

The 4-Pillar Strategy:

Every successful content strategy needs 4-5 main themes. Here's my framework:

Pillar 1: Educational (40%)
• How-to guides
• Tips and tricks
• Industry insights
Example: "5 Ways to Improve Your Email Open Rates"

Pillar 2: Inspirational (25%)
• Success stories
• Case studies
• Transformation tales
Example: "How Sarah Doubled Revenue in 90 Days"

Pillar 3: Promotional (20%)
• Product features
• Special offers
• New releases
Example: "New Feature: AI Content Calendar"

Pillar 4: Community (15%)
• Behind the scenes
• Team updates
• User spotlights
Example: "Meet Our Customer Success Team"

Get AI Media Machine ($1 Trial)

Step 2: Generate 180 Topics with AI (45 Minutes)

🤖 The AI Topic Generation Process:

1. Open AI Media Machine Content Writer
2. Use this master prompt:
"I need 180 content topics for [your industry] spread across these pillars: - 72 Educational posts - 45 Inspirational posts - 36 Promotional posts - 27 Community posts Mix formats: how-to, lists, comparisons, stories, tips. Target audience: [your audience description]"

3. AI generates all 180 topics in 2 minutes
4. Review and refine for 43 minutes
Result: 6 months of strategic topics ready

Step 3: Batch Create All Blog Posts (2 Hours)

🚀 The Blog Post Assembly Line:

Hour 1: Create all 24 outlines
• Feed topics to AI in batches of 6
• Get detailed outlines for each
• Review and adjust angles

Hour 2: Generate full articles
• AI writes each article in 3-5 minutes
• 1,000-2,000 words each
• SEO optimized automatically
• Perfect brand voice throughout

Pro tip: Create templates for each pillar type

Step 4: Create Social Media Content (1.5 Hours)

Week 1 Social Calendar Example: Monday: [Educational] Quick tip + graphic Tuesday: [Inspirational] Customer quote Wednesday: [Educational] How-to carousel Thursday: [Community] Team spotlight Friday: [Promotional] Feature highlight Repeat pattern with variations for 24 weeks

📱 Social Media Batch Process:

30 minutes: Generate all 120 post captions
• Use AI Social Media Manager
• Include hashtags and CTAs
• Vary post lengths and styles

30 minutes: Create visual templates
• Use AI Designer for graphics
• Create 5 templates per pillar
• Save brand colors/fonts

30 minutes: Generate quote cards & carousels
• Pull quotes from blog posts
• Create educational carousels
• Design promotional graphics

180

Pieces of content. 6 hours. Done.

Step 5: Email Campaigns & Video Scripts (1.5 Hours)

📧 Email Assembly Line (45 minutes):

Week 1-4: Welcome series (4 emails)
Week 5-12: Educational emails (8)
Week 13-20: Case study emails (8)
Week 21-24: Promotional emails (4)

AI writes each email in 2 minutes including:
• Subject line variations
• Preview text
• Body copy
• CTA buttons

🎥 Video Script Creation (45 minutes):

12 video scripts covering:
• 6 educational tutorials
• 3 product demos
• 2 customer stories
• 1 company culture video

Each script includes:
• Hook (first 3 seconds)
• Main content points
• B-roll suggestions
• CTA placement

Step 6: Quality Control & Scheduling (30 Minutes)

✅ Final Review Checklist:

□ Brand voice consistent across all content
□ CTAs included in every piece
□ Keywords naturally integrated
□ Visual assets match brand guidelines
□ Content calendar has variety
□ Holidays/events considered
□ Links and tags verified

Scheduling tip: Export to CSV for easy upload

Real Results from This System

💼 Case Study: Marketing Agency

Before AI batching:
• 3 full-time content creators
• 120 hours/month for content
• Inconsistent posting schedule
• $12,000/month in salaries

After implementing this system:
• 1 part-time content manager
• 6 hours every 6 months
• Perfect posting consistency
• $37/month for AI tool

Annual savings: $143,556

Advanced Batching Strategies

🎯 Level Up Your Efficiency:

1. Create content series:
• "Monday Motivation" posts
• "Tutorial Tuesday" videos
• "Feature Friday" updates
AI remembers the format for consistency

2. Repurpose everything:
• Blog → Email newsletter
• Blog → 5 social posts
• Video script → Blog post
• Email → Social carousel

3. Create variations:
• A/B test subject lines
• Multiple social captions
• Different content angles
AI creates variations in seconds

Common Mistakes to Avoid

❌ Don't Do This:

• Creating randomly: Always follow pillar structure
• Ignoring seasonality: Plan around holidays/events
• Being too promotional: Follow 80/20 value rule
• Skipping review: AI is good but needs human touch
• Overcomplicating: Simple, consistent content wins

Your 6-Hour Content Day Schedule

📅 The Exact Timeline:

9:00 AM - 9:30 AM: Define content pillars
9:30 AM - 10:15 AM: Generate 180 topics
10:15 AM - 10:30 AM: Break
10:30 AM - 12:30 PM: Create all blog posts
12:30 PM - 1:30 PM: Lunch
1:30 PM - 3:00 PM: Social media content
3:00 PM - 3:15 PM: Break
3:15 PM - 4:45 PM: Emails & video scripts
4:45 PM - 5:15 PM: Review & schedule

5:15 PM: 6 months of content complete ✓

The ROI Is Undeniable

💰 What This System Means:

Time saved: 84 hours every 6 months
Money saved: $4,200+ (freelancer costs)
Consistency achieved: 100% posting schedule
Stress eliminated: Priceless

Cost of AI Media Machine: $222 for 6 months
ROI: 1,791%

Plus: You can do this for multiple brands/clients

Start Your Content Revolution Today

While others scramble daily for content ideas...

You'll have 6 months planned, created, and scheduled.

One focused day. Months of peace of mind.

Join thousands who've discovered the power of AI content batching.

Start Creating 6 Months of Content → $1 Trial

Jason Miller manages content strategy for 52 brands using AI Media Machine. His content batching system has saved clients over $2 million in content creation costs while improving engagement rates by 340%.

📚 Related Resources:

• Complete AI Media Machine Tutorial
• Monetize Your Content Skills
• Full Marketing Automation Guide